As discussed on discord, we’re looking at changing teams away from contracts/agreements with volunteers to having a big list of responsibilities and allocating them to people. This came out of a feedback meeting with team leads some months back.
So I would make a big list of responsibilities for running digifab and/or electronics and see how you can divvy it up. A responsibility should be a description generally, like ‘Responsible for all maintenance, upgrades and good operation of the Laser Cutter’. Enough that you could write a todo list under that description if you needed to. ie “Each month, confirms the laser optics are accurately aligned” or “Will sort laserable materials each month, discard unwanted items, place price stickers on remaining items.”
You dont have to write the todo, i’m more just pointing out dont try to write it as a todo like that, just thing of general responsibilities like titles for a list of tasks rather than try and write out literally every task in the area.
You can do all this in taskade as a template, and do your report each month with that.
- Each piece of equipment/plant is a separate line responsibility
- Stocktake of consumables
- Cleanliness of areas
- Maintenance of stations/setups, ie groups of equipment (like soldering station, reflow station, battery station etc)
- Wiki and documentation
- Services, like being available to cut things for the public on tuesdays
- Project work around improving the areas
- Compliance stuff, like running meetings, taking minutes, confirming peoples volunteering each month, going to committee meeting, managing budgets etc.
Consumables, Materials, Boneyard
I would also make it an agenda item to identify what consumables the area will support, and what materials it will support / fund. Where consumables are things required for the area to work, like multimeter leads, soldering iron tips, solder, flux, sidecutters, FEP for resin printers, hot ends, laser tubes, optics. Materials are plastics for cutting, resin, filament etc.
Areas may ask for donations for the materials, for example. whereas consumables are just sunk cost to keep the area operating. Materials/Boneyard are there for convenience of members.
Each area tends to have a local ‘boneyard’, electronics for example has all the various components. These are different to materials in that the area provides space/system for this stuff, but makes no guarantee about what may or may not be there. Plastic offcuts from members may be in this category.
Its good to think about these three things separately.
It would be worth having a conversation with craft punk people about digifab taking on/over the vinyl cutter plotters. they are more digifab than craftpunk.
It would be worth talking about how to get things like the 3d scanner all setup and ready to go, so you just sit down at the computer, put your object down, and go.
I have all the parts of the lock system for the red electronics toolbox cabinet. I have a plan on how to convert this to our interlock system, just no time. if anyone wants to take that on, feel free. let me know i’ll give you the parts.
Please consider some form of dry storage for filament, even just a big airtight crate full of dessicant. We have thrown out most filament we’ve ever bought due to moisture absorption.
I would advise you consider an initial capex ‘boost’ budget to buy a bunch of things to get the areas back to working order. multimeter leads, soldering irons, whatever.
It would be very cool if digifab had an acrylic working area, so a big cutting matt, acrylic tools like cutters/scorers etc. You can buy handheld heaters for bending strips, a kit of 3 for like $100. setting that up would give a lot of versatility, let people deal with offcuts on sheets easily etc. Down the line maybe plan to buy a proper big strip heater. Theres a website that makes/sells custom size cutting mats, and smooth on sell a ‘pour your own’ custom cutting mat kit, so you could literally do the entire table surface.